Why do we need a unified project model?
Organizations are becoming increasingly aware of the benefits and opportunities that adopting a project approach to business change realization can bring.The key to success is developing a single, common, structured method for project management.
So what's wrong with existing project models and guidelines, then?
Existing project management models have often been developed for large industrial investment projects or IT projects. Most project management models include not only the project management system, but also parts of the technical content.
Hence, if the model is developed for the needs of large investment project, it will not be suitable for IT projects and vice versa, and neither of them is useful for the needs of internal development projects. Instead, project management discipline and the model should be compared to general business management discipline. A workable project management model is unified and applicable to all types of projects.
However, this doesn't mean that the same amount of management effort should be used for all projects; scalability is another important feature in a functional project model. Usually, the varying complexity of different projects isn’t considered in project models, and the same rules and guidelines apply to all projects. From project manager’s point of view, the project management model often feels like frustrating, but inevitable bureaucracy. With common guidelines for how much management effort should be allocated to complex projects on one hand and simpler projects on the other, required activities and documentation make sense and feel meaningful.
Single project management model
A good project management model guides project work through a controlled and well-managed set of activities to achieve the desired result.
- Everyone knows what to expect, where, how, and when
- A common terminology enables easier communication and less misunderstandings
- Visible and systematic decision making
- Clear roles and responsibilities
- People are more creative and more motivated in the implementation processes
A good project management model also provides the foundation for further project culture development.
Project culture builds on a common language
Like any culture, project culture needs a common language to start flourishing. This is why agreeing on a common terminology is built in our ABC Project Management Model implementation process. The model also makes project work visible, distinguishing it from process work and other activities. Projects become a concrete entity of work, and project management as a profession gets the appreciation it deserves.
Projects may be independent, they may have relationships with other projects, or they may be part of a larger program. A well-developed project culture including systematic program management and project portfolio management processes is applicable in all above mentioned situations. The benefits are unquestionable:
- Ensures that projects are aligned with the company strategies
- Makes selection of right projects and prioritization of projects possible
- Shortens projects' "time to market" by improving the communication between different subprojects such as research, development, product launching and ramp up etc.
- Makes Project Portfolio Management and Project Management a visible part of the whole management system.